Executive Committee Roles & Responsibilities

PRESIDENT

• Leadership: The President serves as the primary leader of the organization, guiding its vision and mission while ensuring that the organization operates effectively and efficiently and ensures goals are met.
• Meeting Facilitation: The President is responsible for presiding over meetings, setting agendas, and ensuring that discussions remain focused and productive.
• Strategic Planning: Collaborate with other executives and members to develop and implement strategic plans, goals, and objectives for the organization.
• Liaison Role: Act as the main point of contact between various stakeholders, including alumni, community members, and other organizations, to build relationships and partnerships and represents the committee externally.

VICE PRESIDENT

• Leadership: The Vice President assists the president, oversees projects, steps in when the president is unavailable, and ensures smooth internal operations.
• Meeting Facilitation: Assists the president in presiding over meetings, setting agendas, and ensuring that discussions remain focused and productive.
• Strategic Planning: Assists with collaboring with other executives and members to develop and implement strategic plans, goals, and objectives for the organization.
• Liaison Role: Assists the President in building relationships with the alumni, other community members, organizations and partnerships.

SECRETARY

• Documentation: Responsible for keeping accurate minutes of all meetings and maintaining records of proceedings, decisions, and discussions.
• Communication: Handle correspondence for the organization, including emails and official letters, and manage communication with members regarding meetings, events, and updates.
• Membership Records: Maintain updated records of membership, including contact information and attendance, and oversee membership outreach and engagement initiatives.
• Calendar Coordination: Ensure that all meetings, events, and deadlines are scheduled and communicated effectively to the members.
• Governance: Maintain and manage organizational documents, such as bylaws, policies, and official reports, ensuring they are accessible and updated as needed.
• Support to Leadership: Provide administrative support to the President and other executives, assisting with preparations for meetings and events as needed.

TREASURER

• Financial Management: The Treasurer is responsible for managing the organization’s finances, including budgeting, accounting, and financial reporting.
• Budget Development: Develop an annual budget in collaboration with the executive team, ensuring funds are allocated according to the organization’s priorities.
• Record Keeping: Maintain accurate financial records, manage receipts, invoices, and other financial documents.
• Reporting: Prepare regular financial reports for board meetings and general membership meetings, providing updates on income, expenses, and overall financial health.
• Fundraising: Assist in planning and implementing fundraising strategies to ensure the organization has sufficient funds to operate effectively.
• Compliance: Ensure that the organization complies with financial regulations and reporting requirements, and that all financial practices uphold ethical standards.

ASSISTANT SECRETARY

• Documentation: Assists the Secretary in keeping accurate minutes of all meetings and maintaining records of proceedings, decisions, and discussions.
• Communication: Assists with correspondence for the organization, including emails and official letters, and manage communication with members regarding meetings, events, and updates.
• Membership Records: Assists in maintaining updated records of membership, including contact information and attendance, and oversee membership outreach and engagement initiatives.
• Calendar Coordination: Assists in ensuring that all meetings, events, and deadlines are scheduled and communicated effectively to the members.
• Governance: Assists in maintaining and managing organizational documents, such as bylaws, policies, and official reports, ensuring they are accessible and updated as needed.
• Support to Leadership: Assists in providing administrative support to the President and other executives, assisting with preparations for meetings and events as needed.

ASSISTANT TREASURER

• Financial Management: Assists the Treasurer in managing the organization's finances, including budgeting, accounting, and financial reporting.
• Budget Development: Assists in developing an annual budget in collaboration with the executive team, ensuring funds are allocated according to the organization's priorities.
• Record Keeping: Maintain accurate financial records, manage receipts, invoices, and other financial documents.
• Reporting: Assists in preparing regular financial reports for board meetings and general membership meetings, providing updates on income, expenses, and overall financial health.
• Fundraising: Assist in planning and implementing fundraising strategies to ensure the organization has sufficient funds to operate effectively.
• Compliance: Assists in ensuring that the organization complies with financial regulations and reporting requirements, and that all financial practices uphold ethical standards.

PUBLIC RELATIONS

• Develops and maintains relationships with alumni, media, and stakeholders.
• Organizes and promotes alumni events and gatherings.
• Enhances the image and visibility of the alumni association.
• Works on fundraising campaigns and sponsorship outreach.
• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.

PUBLIC RELATIONS

• Develops and maintains relationships with alumni, media, and stakeholders.
• Organizes and promotes alumni events and gatherings.
• Enhances the image and visibility of the alumni association.
• Works on fundraising campaigns and sponsorship outreach.
• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.

INFORMATION TECHNOLOGY

• Oversees the alumni association's technology infrastructure and digital platforms.
• Maintains and updates the alumni database and member directory.
• Manages the alumni website and ensures regular updates.
• Implements security measures to protect alumni data and privacy.
• Provides technical support for virtual events and online networking platforms.
• Troubleshoots technical issues and ensures smooth communication.
• Collaborates with PR team on digital marketing initiatives.

Other members of the Info Tech team:

Angella Clarke (Treasurer) | Winston Aitcheson (VP)

COMMITTEE MEMBER

• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.

COMMITTEE MEMBER

• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.

COMMITTEE MEMBER

• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.

COMMITTEE MEMBER

• Participates in alumni meetings, events, and activities.
• Provides feedback and suggestions for alumni programs.
• Supports networking and mentorship opportunities for students and fellow alumni.
• Assists in fundraising, volunteering, or outreach efforts.